1. LEGAL AND ETHICAL FRAMEWORK

• This policy aligns with relevant legislation, including:National and local child protection guidelines
• Best practice frameworks for child safeguarding and welfare

We uphold ethical standards that prioritise child safety, dignity, and respect.

2. KEY PRINCIPLES

• The safety and wellbeing of children are paramount.
• Children have the right to feel safe, secure, and respected.
• All staff, volunteers, and visitors are responsible for safeguarding children.
• We promote a culture of openness, transparency, and accountability.
• 3. POLICY SCOPE
  This policy applies to:
• All staff (permanent, temporary, or casual)
• Volunteers and interns

Contractors, visitors, and any individuals involved in the delivery of camp programs

4. SAFEGUARDING RESPONSIBILITIES
Designated Child Safety Officers

• All staff and volunteers must read, understand, and adhere to this policy.
• All concerns about a child’s safety or wellbeing must be reported immediately to a Designated Child Safety Officer.

5. SAFETY MEASURES AND PROCEDURES

Supervision and Staff Ratios

• We ensure appropriate adult-to-child ratios in line with regulatory guidelines.
• Children are actively supervised at all times during camp activities, free time, and overnight stays.

Use of Photographs and Media

• Photos and videos of children may be taken only with written consent from a parent or guardian.
• Consent is obtained through official forms provided before camp begins.
• Images are stored securely and used responsibly, respecting each child’s dignity and privacy.
• No images are shared publicly (e.g., website, social media, brochures) without explicit consent.

Use of Telephones and Digital Devices

• Staff are prohibited from contacting children via personal phones, social media, or messaging apps.
• All digital communications (if needed) must go through approved, supervised channels.

Staff and Volunteer Conduct

• All personnel must behave ethically and in line with professional child safeguarding standards.
• Staff are expected to maintain appropriate boundaries with children at all times.
• Any inappropriate behaviour, comment, or incident must be reported immediately.

Emergency Procedures and Risk Management

• Emergency procedures are in place for first aid, evacuation, illness, or other incidents.
• Regular safety inspections and risk assessments are conducted.
• Staff are trained to handle incidents swiftly and according to our emergency response plan.

Confidentiality and Data Protection

• All safeguarding reports and child-related data are treated as confidential.
• Information is stored securely and handled in compliance with data protection laws.

6. TRAINING AND AWARENESS

•  All staff and volunteers receive mandatory child safeguarding training upon appointment and regularly thereafter.
• Children are encouraged to speak up if they feel unsafe and are taught how to seek help or raise concerns.

7. RESPONDING TO CONCERNS AND INCIDENTS

• All suspicions, allegations, or disclosures of abuse or neglect must be reported to the Child Safety Officer immediately.
• Reports are handled according to legal obligations and our safeguarding procedures.
• All incidents are documented, investigated, and reviewed confidentially.

8. REVIEW AND MONITORING

• This policy is reviewed annually or earlier if there is a safeguarding incident, a change in legislation, or new guidance issued.
• Feedback from staff, children, and parents is encouraged to improve practices.

9. CONTACT US
For any questions or to report a concern, please contact:
Firefly Eco Lodge
Email: roeinek@aol.com
Phone: +260 963015756
Address: Big Concession Area, Mumbwa, Zambia